Based upon the Database or Registry glossary and the guidelines required by regulatory agencies, the
Abstractor will collect specific data elements from the electronic health record of the qualifying patient
population. The Abstractor is responsible for the accurate interpretation of the definitions in order to perform
reliable, valid abstraction of the required elements. The Abstractor must achieve and maintain a 95 percent
accuracy rating for each type of abstraction. The Abstractor collaborates with clinical staff such as physicians,
nurses, pharmacists and also other hospital support staff. The Abstractors are responsible for coordinating
inter-rater Reliability Audits as assigned. They are also responsible reporting issues and documentation errors
to appropriate clinical staff.
Acts as an information and system resource about the guidelines and procedures for each registry for members of the organization and
for peers outside of the organization. The Responsibility and Accountability meets standards when:
- Provides expert opinion related to abstracting definitions, guidelines and required documentation to physicians and clinical staff to assure
- Attends multidisciplinary meetings that involve review and/or analysis of registry data.
- Acts as a resource to other organizations to discuss abstracting systems, methods and processes as requested.
- Works with the IT staff to develop ways to improve the accuracy of the electronic submissions, validate worklists for correct population, and simplify the documentation to make data more discreet and fit the clinician workflow.
- Documents monthly, quarterly, and comparative data on SharePoint for committees in a timely manner.
- Documents non-compliance issues on Share Point for clinicians to make improvements to prevent future non-compliance.
- Communicates with the entire abstraction staff changes in the EPIC system that may affect abstraction.
- Participates in registry related conferences, calls, or webinars, as well as attending National conferences as requested.
- Communicates changes with involved team including clinicians.
- Acts as an information and system resource about the guidelines and procedures for each registry for members of the organization and for peers outside of the organization.
- Completes the expected number of abstractions based on hours worked with minimal non-abstracting time.
- Maintains accuracy of abstraction following established agency regulations.
Responsibilties related to Employee Health include:
- Responsible for Fit tsting of staff
- Assist the Director of Employee Health/Infection Control duties as assigned
- Assist the Quality Director duties as assigned
High School Diploma or GED (Required)
Experience and Skills
1-3 Years Knowledge and experience with Microsoft Office Applications including Word, Excel, Outlook
1-3 Years Medical terminology, anatomy, physiology, disease processes. (Required)
Required Skills: Excellent Communications Skills, Excellent Interpersonal Skills, General Clerical Skills,
Microsoft Excel, Microsoft PowerPoint, Microsoft Word