Premier Community Services

Job Category:

Clerical/Administrative

Industry:

Other

Location:

Tulsa, Oklahoma

Country:

United States

Postal Code:

74135

Approximate Salary:

Not Specified

Position Type:

Full Time

Required Experience:

2 - 5 years

Required Education:

High School or equivalent

Email

Phone:

9186272668

Administrative Assistant-Programs

Premier Community Services - Tulsa, Oklahoma

Posted: 10/17/2018


Administrative Office Hours Monday - Friday from 8:00am to 5:00pm

 

Expected Performance: The Programs Administrative Assistant is expected to maintain a schedule of their activities for review at any time by the Director of Operations, CEO and/or President of Premier. This schedule should include activities as outlined by the job description below.

 JOB DESCRIPTION SUMMARY 

Reports To:Director of Operations             DOL Classification:Fulltime; Non-Exempt 

Scope

The primary duty of the Programs Administrative Assistant is to provide support of general office tasks, to include but not limited to, assisting or preparing correspondence, making photocopies, faxing documents and performing other clerical functions. The following are examples of duties relating to these functions but should not be interpreted as the only duties:

 

Duties of the PCS Programs Administrative Assistant

1.      Answer all incoming calls for PCS; routing to appropriate personnel.

2.      Open and close the Tulsa office daily.

3.      Acts as a resource and positive mentor for all PCS employees and visitors.

4.      Manage office personnel schedules (absences, in/out times) solely to better customer service when receiving calls or requests for specific personnel.

5.      Assist applicants with application completion; receive/review and route applications to Human Resources.

6.      Manage conference room scheduling for all departments.

7.      Receive programs documentation and route to appropriate program staff.

8.      Disperse petty cash checks bi-monthly and receive reconciled petty cash bi-monthly.

9.      Disperse client personal fund checks and receive reconciled client funds.

10.  Assist with Accounts Payable functions.

11.  Disperse/route mailings and/or documentation to appropriate individual homes.

12.  Assist with filing IP books; both electronic and paper records.

13.  Assist with employee training enrollments.

14.  Scan/file training records; both electronic and paper file.

15.  Scan/file timesheets; both electronic and paper file.

16.  Scan/file reconciled E/U reports; both electronic and paper file.

17.  Scan/file reconciled petty cash; both electronic and paper file.

18.  Scan/file processed mileage; both electronic and paper file.

19.  Scan/file OHCA authorizations; both electronic and paper file.

20.  Assist with Payroll processing as assigned.

21.  Assure accurate record keeping of all PCS records management as assigned.

22.  Respond to email, voicemails and verbal/written requests within a timely manner.

23.  Complete assigned duties within the established timeframes.

24.  Other duties as assigned.

25.  The PCS Director of Operations, CEO and/or President shall delegate further responsibilities at his/her discretion.

 


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