Provide skilled, efficient administrative support to both the Chief Government Relations Officer and Vice President of Government Relations. In addition, serve as office manager of the Government Relations office.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Manage the calendar of both the Chief Government Relations Officer (CGRO) and Vice President of Government Relations. This includes, but is not limited to, making sure appointments are sequenced appropriately; booking travel, including flights, car service, hotels, and business meals; coordinating inter-department calls and meetings; and setting up business meals
- Accurately process CGRO’s expenses reports in a timely manner; thoroughly review and approve expense reports of other members of the government relations team.
- Process vendor invoices in a timely manner; proactively follow-up if ivoices are not received in a reasonable timeframe.
- Provide project management support, including the ability to anticipate and problem solve. Work with Executive or assigned designee to identify activities, milestones and resources required for specific business initiatives, including, but not limited to offsites, receptions, and office maintenance. Define and maintain project plans.
- Answer, discretely screen, and direct inquiries received by email, phone, or in person; and check the voicemail of the CGRO when away from his desk. Resolve routine to complex situations identifying sensitive matters and notifying appropriate officer, as necessary.
- Provide administrative support, including, but not limited to, preparing correspondence, photocopying, preparation and distribution of documents and other materials, etc.
- Contact key individuals inside and outside the Company to obtain or relay (either verbally or through written communication as appropriate) important information on a variety of issues.
- Prepare, proofread, verify and assemble information for reports and compose correspondence to include PowerPoint slides, handouts and presentation materials for various meetings/conferences.
- Maintain confidential/sensitive files.
- Assist in the preparation of materials for meetings.
- Manage the office, including, but not limited to, making sure food and beverages, paper and stationary, printing cartridges, etc. are appropriately stocked.
- High School Diploma or equivalent
- Five years administrative experience in an office environment, or equivalent combination of education and work experience, with a minimum of one year supporting a second level manager.
- Knowledge of Microsoft Word, Excel, and PowerPoint.
- Demonstrated organizational and planning abilities; ability to handle multiple tasks and projects, managing details accurately and completely
- Effective oral, written and interpersonal communications skills.
- College degree