General Description of Work. Performs general and specialized professional and administrative work in the planning, direction, control and evaluation of office management and human resources programs in support of the administrative, maintenance and operations departments.
Duties and Responsibilities. (The following examples are intended to be illustrative only and are not intended to be all-inclusive or restrictive).
- Plans, directs and evaluates office function to achieve goals with budgeted funds and available personnel; reviews progress and directs changes in priorities as needed.
- Establishes procedures and standards for efficient and effective finance, accounting and administrative management; administers and enforces all applicable laws, rules and regulations.
- Produces, reviews and reports financial indicators such as accounts receivable, accounts payable and monthly accruals.
- Completes end of month financial reports and performs related activities. Performs analysis of monthly close and financial results.
- Oversees employee benefit and payroll processing.
- Oversees administrative staff and operations reporting.
- Assists in the preparation of the annual budget; performs related work as required.
- Ensures absolute confidentiality regarding company business and personal business of employees.
- Performs related work and other tasks as assigned.
Independence of Action. The employee’s supervisor sets overall program objectives. The employee receives general instructions from the supervisor on the work to be done and the worker makes decisions on the specifics pertaining to the work and keeps the supervisor informed of work progress and any problems that may arise in meeting objectives. The worker recommends major changes for the supervisor’s approval.
Working Relationships. Relationships are typically harmonious with fellow employees, the client and the general public at all levels. Reports to the General Manager.
Working Conditions. Standard office environment.
Knowledge, Skills and Abilities. Dependability; ability to maintain confidentiality with regard to information important to company business; comprehensive knowledge of office management and organization theories, principles, practices and techniques; thorough knowledge of the local organization and corporate accounting organization; thorough knowledge of the function and methods of operation of the local and corporate system’s staff and various departments; thorough knowledge of the basic laws, ordinances, resolutions and regulations governing payroll; ability to analyze a variety of complex administrative problems, to make sound recommendations for their solutions and to prepare and employ methodical procedures for the actualization of said solutions; ability to establish and maintain effective working relationships with community officials, the client, fellow employees, vendors and the general public; ability to express ideas very effectively, both orally and in writing; ability to organize and streamline office dynamics; ability to utilize knowledge, skills and abilities of others; ability to provide leadership in a positive, confident manner; thorough knowledge of occupational hazards. Computer skills encompassing word processing and advanced level spreadsheets.
Required Education and Experience. Any combination of education and experience equivalent to graduation from an accredited college or university with extensive experience in accounting and office management.