Safelite

About Safelite

 

Job Category:

Clerical/Administrative

Location:

Braselton, Georgia

Country:

United States

Postal Code:

30517

Approximate Salary:

Not Specified

Position Type:

Full Time

Phone:

518-496-2854

Office Manager

Safelite - Braselton, Georgia

Posted: 09/5/2018

Safelite® Group is a nationwide family of retail auto glass companies - the nation's leading provider of auto glass repair and replacement services. We are rapidly growing, evolving and striving to become the Natural Choice for vehicle glass repair and replacement services in the United States.

 

We drive business performance with an obsessive focus on having talented people who are inspired to deliver great results. Simply put, we believe our people power the performance of our business.

 

Essential Functions: To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for individuals covered by the Americans With Disabilities Act, in accordance with its requirements.

 

Prepares and presents a multi-million dollar DC annual budget for multiple cost centers, scheduling expenditures, analyzing P&L variances and alerting/notifying management of corrective measures necessary to meet financial goals.

Prepares weekly performance report on DC costs including labor, expense and material variances.

Manages distribution front office departments for Shipping/Receiving and Customer Service (Glass/Moldings and Glass Medic).

Manages distribution inbound processing team functions including: inbound load scheduling, load receipt logging/tracking, supplier notifications/coordination with Inventory teams for receiving discrepancies and supplier receiving file management.

Manages distribution outbound processing team functions including: BOL generation, coordination/communication with outbound carriers, order entry processing and billing, UPS order shipment generation and claim filing, LTL carrier shipment generation, research and resolution of customer service issues and customer billing file management.

Manages accounting functions including: research and resolution of accounts payable invoice discrepancies, payroll processing, daily production reporting and purchase requisition processing.

Provides support for best pricing options with vendors for consumables and special quotes for purchase requisitions.

Prepares month end reporting, monthly DC bonus calculations for DC Associates, picker pay analysis/changes for monthly performance and assists in re-classes and accruals for closing functions.

Prepares capital expenditure project authorization requests to include expected inflows, outflows and cash flow analysis for project feasibility.

Maintains distribution service team by recruiting, selecting, onboarding and training associates as well as coaching, counseling and completing annual performance reviews.

Manages attendance record reporting and associate probationary status updates.

Prepares and posts internal job bids for open positions in the DC.

Issues external job requisitions for open positions in the DC and performs local recruitment functions.

Completes all onboarding and orientation functions for new hires.

Sources and negotiates contract labor staffing for DC Associate entry level positions. Ensures compliance with all company and ISO requirements/documentation for employment.

Manages contract labor associate processing for start date, termination, payroll hour reporting and attendance tracking.

Communicates with contract labor staffing agencies concerning issues or needs of the DC.

Performs IT functions at the DC including: new hire permissions/setup, software implementation, hardware installation, onsite UPS administration, telecommunications and computer troubleshooting and acts as a liaison for corporate IT needs/issues.

Maintains records and ensures compliance for required ISO certifications and assists with ISO internal audits.

Maintains all worker's compensation accident reporting documentation, system employee status updates and OSHA log reporting.

Gathers and communicates support documentation for unemployment claim resolution.

Provides support to Inventory Control for system issues and resolution as well as book to stock inventory variances.

Manages security badge processing for all contract labor, full time associate and dedicated carrier access.

Issues security codes for yard gate access to approved carriers.

Responsible for DC Charitable Giving campaign including; maintaining donation records, requesting and dispersing donations and reporting DC activities to the internal communications team for the resource center.

Plans and coordinates associate company functions including: annual company picnic, holiday dinners, kick-off meetings, etc.

Manage general office administration duties as needed, including responsibility for maintaining personnel documentation and office equipment.

Assist all managers with HR functions as needed.

Other duties as assigned.

Qualifications:

Education: Minimum of a Bachelor's Degree in Business, Accounting or Finance

Experience: Three or more years of related experience

Must have excellent written and verbal communication skills. Must demonstrate excellent spreadsheet skills. Strong working knowledge of Microsoft Word and Excel. Outgoing, positive approach to care & handling of employees. Ability to problem solve and handle multiple tasks with ease. Great organizational skills and excellent attention to detail.

Knowledge of: Budget preparation, financial analysis, HR functions, Payroll timekeeping

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