G4S

About G4S

 

Job Category:

Other

Country:

United States

Postal Code:

48335

Approximate Salary:

Not Specified

Position Type:

Full Time

Shared Services Manager

G4S - Farmington Hills, Michigan

Posted: 11/20/2018

Specific Duties and Essential Functions

  • Utilize sound financial management principles and continual review of appropriate management information reports (e.g. Profit and Loss, Job Profitability, budgeting, collections)
  • Evaluate and validate worker competency of employees within span of control
  • Purchasing, ordering supplies, scheduling vehicle maintenance, ordering Purchasing Orders
  • Manage Accounts receivable and Payable
  • Set up Contract information in PeopleSoft
  • Manage and continuously develop subordinates to which are direct/indirect report to ensure established fincial goals and relationships are maintained and obtained
  • Interact with all levels of management to ensure successful daily operations are met
  • Ensure that G4S contract requirements, training and development have been followed and payroll is posted on time
  • Address any issues, provide feedback to ensure that the needs of each individual client are heard and are being met
  • Manage processes to ensure the local team attains established payroll reconciliation, supply management, and client/vendor financial relationship goals
  • Oversee annual review of existing contracts
  • Document, revise and advice action plans to improve Supply management, Spending and min/max supply levels
  • Attend weekly meetings with Operations Management, Human Resource Management, and labor scheduling to align organizational goals
  • Maintain frequent and positive contact with subordinates, customers and the public to ensure interactions are align with the G4S core values
  • Manage vendor relationships and execute any local procurement to ensure that the office has the required support to accomplish all tasks
  • Ensure that payroll reconciliation is done according to G4S pay schedules so payroll for employees will be posted on time
  • Review Key performance indicators on a day-to-day basis to maintain control over operations
  • Coordinate with Human Resources and Labor scheduling on new hire availability, qualifications and schedule as needed
  • Conduct all asset and fleet management requirements to ensure that all daily operations are met, and the company provided assets are in a high state of readiness
  • Fleet and asset management
  • B&O tax and business licensing management

Education, Licenses and Certifications Required

  • Must possess a high school diploma or equivalent
  • Must possess one or more of the following:
    • Bachelor’s Degree in Finance, Accounting, Business, or related degree, or related degree combined with at least 1 year of office administration experience to include direct payroll/billing/invoicing experience
    • Associate’s Degree Finance, Accounting, Business, or related degree, or related degree combined with at least 3 years of office administration experience to include direct payroll/billing/invoicing experience
    • High School diploma or equivalent combined with at least 5 years of office administration experience to include direct payroll/billing/invoicing experience​

Type and Length of Specific Experience Required

  • Prior management or supervisory experience in office administration or related field
  • Prior collection experience for services or goods delivered
  • Work experience to include demonstration of:
    • Proficiency in Microsoft Excel and Word and in automated payroll applications such as the PeopleSoft Human Resources
    • Knowledge of and experience with time and attendance tracking
    • Experience managing a team in attaining established payroll reconciliation, supply management, and client/vendor financial relationship goals
    • Excellent skills in mathematics, reading comprehension, and oral and written communication
    • Working knowledge of the Fair Labor Standards Act (FLSA) and other employment related laws
    • Ability to clearly read, compile and interpret business reports and use extrapolated data to proactively effect financial budgets and other goals
    • Knowledge of fleet and asset management
    • Knowledge of B&O tax and business licensing processes

Skills Required

  • Proficient computer skills including Microsoft Office
  • Effective oral and written communication skills
  • Active listening skills
  • Ability to assess and evaluate situations effectively
  • Ability to identify critical issues quickly and accurately
  • Attention to detail

Other

  • Must be at least 18 years old or the minimum age required by the state, if higher
  • Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States
  • Subject to a drug screen to the extent permitted by law
  • Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Physical Requirements and Environment

Environment:         Office; minimal to no exposure to extreme temperatures is expected

Major activity:        Working on PC while sitting; telephone use

Physical efforts to carry out job duties:  Limited, to include some standing, bending, limited stretching and reaching.

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