Staff Recruitment Coordinator
Primary Location: United States-OR-ORPortland
MENTOR Oregon seeks a part-time Staff Recruitment Coordinator to assist with the administrative responsibilities within Talent Acquisition and Human Resources. This is a crucial role to ensure MENTOR meets compliance goals and regulations, as well as ensuring an efficient recruitment process.
MENTOR Oregon is an abuse aware agency.
We believe in transparent communication with our dedicated and passionate team members while celebrating differences, achievements, lessons learned and change.
Working in the state office, the Staff Recruitment Coordinator is responsible for assisting with the administrative duties involved in the hiring process. The Coordinator may also assist with recruiting as needed including: attracting, screening, hiring, and orienting new employees, filling vacancies for new and existing programs.
- Part-time Monday - Friday 8:30am - 2pm
- Partner with the Staff Recruitment Specialist and operations management to develop and execute recruitment strategies including, but not limited to job fairs, hire days, college career services, campus recruitment and partnering with other community resources.
- Monitor and report on key recruitment and retention metrics.
- Track referred candidates per the employee referral program.
- Utilize the applicant tracking system, recruit employees by posting open positions on company and external websites to attract qualified applicants.
- Appropriately and accurately track candidate progress in the applicant tracking system as they progress through the hiring process.
- Support the Staff Recruitment Specialist and operations in performing recruitment activities such as screening resumes, administering phone screens, scheduling interviews, and interviewing.
- Ensure candidate qualifications are aligned with the requirements for the role.
- Coordinate hiring decisions with operations management; may extend offer or prepare and forward offer letter.
- Ensure Network and funder-required pre-employment verifications are completed including employee background checks, driver’s license checks, state registry and other required checks.
- Ensure applicant reference checks are completed, and alert the hiring manager and Human Resources when concerns arise.
- Assemble initial employee file including new hire paperwork, background checks and other required information.
- Verify that all required information is collected and is in the employee file.
- Maintain confidentiality and confidential documents
- Ensure purchasing cards and computer equipment are ordered prior to employee start date, as applicable.
- Coordinate and conduct New Employee Orientation and Onboarding programs, including employee policies and procedures, initial orientation to the company and use of employee portal.
- Ensure the proper completion of new hire paperwork, I-9 and employee portal activities.
- Refer employee relations issues and policy questions to HR Business Partner or HR Generalist and keep immediate supervisor informed as appropriate.
- Perform other related duties and activities as required.
- High School diploma or equivalent required;
- One year of related experience with recruitment or within Direct Care preferred;
- Competency with Microsoft Office required; experience with applicant tracking software preferred;
- Proficient in written and oral communications;
- Ability to establish rapport quickly with people, friendly approach;
- Valid driver’s license in good standing, car registration and auto insurance if driving on the behalf of the Company.
- Must be minimum of 18 years of age.
- Travel required within region supported
Bring your experience and skills to make a positive impact with the mission-driven work we do every day. Come join our team of dedicated and caring professionals. When you join the Network, you will have career opportunities from coast to coast.
Founded in 1980, The MENTOR Network is a national network of local human services providers with ~30,000 employees serving ~30,000 individuals in 36 states. We offer an array of quality, community-based services to adults and children with intellectual and developmental disabilities, acquired brain injury and other catastrophic injuries and illnesses and to youth with emotional, behavioral and medically complex challenges as well as their families.
Our organization is driven by the power or relationships. As an organization of people serving people, positive and productive relationships are vital to the work we do. Apply Today!